Frequently Asked Questions

You can find all of our FAQs below or select what you’re looking for below

Associations

Is there accommodation available for event attendees?

Yes, we provide accommodation options for event attendees. We understand that some events may require participants to stay overnight, and we aim to make the experience as convenient as possible. 

Our venue offers comfortable and well-equipped guest rooms that can accommodate a range of group sizes. The accommodation includes amenities such as comfortable beds, en-suite bathrooms, Wi-Fi access, and other necessary facilities to ensure a pleasant stay. 

What food options are available?
  • Our standard food option focuses on buffet-style meals with a plant-forward approach
  • Private dining options are available. We’re able to provide banquets for large groups or smaller private lunches
  • All 14 recognised dietary needs are catered for including religious observances.
Do you offer a dedicated coordinator for association groups?

Yes, each association group will have a dedicated coordinator to ensure events run smoothly.

Do you offer hybrid events if members cannot attend in person?

Yes, we offer onsite hybrid events. 1Gpbs

What existing entertainment/facilities are available?

All entertainment needs to be booked, please ask our friendly staff for entertainment supplier recommendations.

Is AV/tech teams offered as standard or is it an additional cost?

Yes, AV/tech teams are included at no extra cost.

Do you offer a PA system?

Yes, we have a PA system in Knighton Suite, Leighton Suite, and Howden Suite.

Do you provide dedicated technical support?

Yes, support is offered. Please ask our friendly team when in need of technical support.

What AV/Tech is included and at what cost?

We have Projectors; TVs in larger rooms and at no extra cost

Do you have entertainment suppliers?

We have recommended companies, please ask our team for our list of suppliers when enquiring about your event.

Do you have accessible bedrooms & toilets?

Yes – all rooms have showers with slight step; accessible rooms have large floor space, handrails and seating – slight step up to use shower

What accessibility and inclusivity options are available at your venue?
  • Ramp available onto the staging
  • Lift access
  • No power-assisted doors, same access points
Are you DDA compliant?

Yes. Venue pathways are paved; slight incline into car park but access around rest of venue is flat; covered walkways to accommodation blocks.

Conferencing

Can your conference centre assist with event planning and coordination?

Yes, we offer event planning and coordination services to assist you in organising your event. Our experienced team is well-versed in handling various types of events, from conferences to meetings and beyond. 

We can provide guidance and support throughout the planning process, helping you with logistical arrangements, scheduling, room setup, audiovisual requirements, and other event-related tasks. Our goal is to ensure that your event runs smoothly and meets your specific objectives. 

Is there accommodation available for event attendees?

Yes, we provide accommodation options for event attendees. We understand that some events may require participants to stay overnight, and we aim to make the experience as convenient as possible. 

Our venue offers comfortable and well-equipped guest rooms that can accommodate a range of group sizes. The accommodation includes amenities such as comfortable beds, en-suite bathrooms, Wi-Fi access, and other necessary facilities to ensure a pleasant stay. 

Does your conference centre offer catering services for events?

Yes, we offer comprehensive catering services for events. We understand the importance of good food and refreshments in enhancing the overall event experience. Our dedicated catering team are experienced in providing a wide range of culinary options to suit various tastes and dietary requirements. 

Whether it’s a small meeting or a large conference, we can provide breakfast, lunch, dinner, snacks, and beverages tailored to your event’s needs. Our catering services ensure that your attendees are well-nourished and energised throughout the event, allowing them to fully engage and focus on the content and objectives of the occasion.

Can your conference centre accommodate large-scale events?

Yes, our conference centre at Yarnfield Park is capable of accommodating large-scale events. We have spacious event spaces, including auditoriums and lecture theatres, that can accommodate a substantial number of attendees. 

These rooms are designed to provide a comfortable and engaging environment for large gatherings, such as conferences, trade shows, or exhibitions. Our conference centre is also equipped with state-of-the-art audiovisual equipment, ample seating arrangements, and other necessary amenities to support and facilitate large-scale events.

What amenities and facilities are available at your conference centre?

We offer a comprehensive range of amenities and facilities to ensure a seamless and productive event experience. Our conference centre is equipped with modern audiovisual equipment including projectors, screens, high-speed internet, sound systems, and microphones, to support presentations and multimedia content.

To make the most out of your conference, we also offer on-site catering services to provide meals and refreshments during events as well as breakout areas and comfortable accommodation

What types of events can be hosted at your conference centre?

At Yarnfield Park, our conference centre is versatile and suitable for hosting a wide range of events. Some of the types of events that can be hosted at our venue include conferences, seminars, workshops, training sessions, corporate meetings, team-building events, trade shows, exhibitions, product launches, and networking events. 

Our flexible spaces can accommodate events of various sizes, from small intimate gatherings to large-scale conferences. Whether you are organising an academic symposium, a business conference, or a professional training program, our conference centre is equipped to meet your event requirements.

What are the types of conference rooms?

At Yarnfield Park, we offer various types of conference rooms to accommodate different needs. These rooms are designed to cater to different group sizes and event formats. 

Examples of our conference rooms at Yarnfield Park include large auditoriums or lecture theatres that can accommodate a substantial number of attendees for presentations or keynote speeches. We also offer smaller conference rooms or breakout rooms that are suitable for workshops, panel discussions, or interactive sessions. 

Is there a difference between a conference and a meeting?

Yes, there is a difference between a conference and a meeting. Generally, a meeting is a gathering of a small group of people who come together to discuss specific topics, make decisions, share information, or collaborate on a particular task. Meetings are often more informal, and interactive, and have a smaller number of participants compared to conferences. 

A conference typically involves a larger number of attendees and is focused on sharing knowledge, insights, and ideas within a specific field or industry. Conferences often feature presentations, keynote speakers, panel discussions, and workshops to facilitate learning, networking, and the exchange of information among professionals. 

Are there any green conference centres that prioritise sustainability?

Our conference centre in Staffordshire is actively working towards reaching net zero by 2030. We have a range of initiatives in place that prioritise sustainability including using seasonal British ingredients in our dishes and offering plant-forward menus. For meetings and conferences, paper, pens and flip charts must be requested and we’ve been making the switch to sourcing these products from environmentally friendly sources. We have set further environmental goals to help improve the sustainability of our conference centre, you can find our latest commitments on our Future First Charter.

How many attendees can a typical conference centre accommodate?

Large national conference centres can typically hold around 5000 people, often more or with combined conference rooms could hold up to 20,000. At our conference centre in Staffordshire, we can host medium-sized conferences for up to 500 delegates and with 338 bedrooms we can also hold delegates coming to multiday conferences.

How much does it cost to hire a conference centre?

The cost of hiring a conference centre will depend on the location of your centre as well as the number of delegates you have attending and your layout requirements. At Yarnfield Park, our conference centre prices start from £29 per person as part of our Meetings For Change Day Delegate Rate. Minimum conference size of 10 guests. We also offer on-site bedrooms and are happy to accommodate multi-room conferencing events so please let us know what you envisage for your event when enquiring and we’ll work with you on a cost-effective conferencing venue solution.

What types of events are held in conference centres?

Depending on the size and the design of your conference centre, there are a range of events and sizes that can be met. At our conference centre in Staffordshire, we are equipped to deal with a whole host of conferencing events including small conferences and meetings, multi-room conferencing events, large conferences, exhibitions and more. We’re very popular for religious conferences and retreats, association weekends and corporate conferencing events. You can explore our room capacities and sizing options for more information.

Event

Is there accommodation available for event attendees?

Yes, we provide accommodation options for event attendees. We understand that some events may require participants to stay overnight, and we aim to make the experience as convenient as possible. 

Our venue offers comfortable and well-equipped guest rooms that can accommodate a range of group sizes. The accommodation includes amenities such as comfortable beds, en-suite bathrooms, Wi-Fi access, and other necessary facilities to ensure a pleasant stay. 

How do I book an event space?

If you are interested in availability for one of our event spaces, please complete the contact form on our enquiry page here.

What type of events do you hold?

We are ideally set up for a range of corporate and association events such as conferences, meetings, team building, retreats, family fun days, gala dinners and Esports tournaments.

Food & Drink

What time is dinner served?

Our current dinner times are 18:00 – 19:30

Times are subject to change.

What time is lunch served?

Our current lunch times are Monday to Sunday 12:00 – 1pm

Times are subject to change.

What time is breakfast served?

Out breakfast times are currently 7am – 8:30am

Times are subject to change.

Does your menu include Gluten Free options?

Yes, many of our recipes are Gluten Free.

Do you have bar facilities?

We have a comfortable bar and lounge area where you can spend your evening. Explore our food and drink options.

Where can I see your restaurant menu?

As a leading venue within The Venues Collection for sustainable menus, we offer a buffet-style meal service that changes every day on a six-week rotation, meaning that we do not offer a standard menu. To find out more information regarding the current menu, please get in touch.

 

 

Does the venue have a restaurant?

Yes, we offer a delicious buffet-style meal service in our restaurant. As well as having a comfortable bar and lounge area where you can spend your evening.

 

 

General

Do you have WiFi?

Yes, we offer free WiFi throughout our venue.

What hours is your reception desk open?

Our reception desk is open 24 hours a day.

Do you offer electric car charging points?

Unfortunately, we don’t offer charging points for electric cars at our venue.

What is your address?

Yarnfield Park Training & Conference Centre

Yarnfield

Stone

Staffordshire

ST15 0NL

Where can I leave feedback?

We would love to hear about your experience at Yarnfield Park. We appreciate all feedback and thank you for taking the time to leave us a Google review.

If you weren’t completely satisfied with your experience with us, please get in contact with our team as we’d love to know what we can do to improve our venue.

Does the venue offer free parking?

Yes. At Yarnfield Park we offer on-site free parking for hotel guests and all delegates.

How can I pay for food, drink etc. at your venue?

As part of our efforts to deliver more efficient services for our customers, we are a cashless venue. We can accept payment via card only for all onsite charges including food and beverages. All major credit & debit cards will be accepted.

Can we view the venue before booking?

Yes, please contact our team to discuss your requirements and book a viewing of our venue.

Do you offer leisure facilities?

Our leisure facilities are available to all hotel guests and offer cardiovascular equipment, free weights and machine weights.

Please contact us for more information or ask our team when checking in.

Struggling to get through on the phone?

We are sorry to hear you can’t get through to our team currently. Please email yarnfieldpark.reception@thevenuescollection.co.uk or complete our contact form and a member of the team will get back to you as soon as possible.

Hotel

Where can I find your offers?

Our latest accommodation offers are available here.

What room types do you offer?

We offer double bedrooms and twin rooms.

How old do you need to be to book a bedroom?

To make a bedroom booking with us, you must be at least 18 years old.

Is my child allowed to come?

Children are very welcome at our venue. You can view our child policy here.

Do you offer room service?

Unfortunately, we don’t offer room service at Yarnfield Park. However, we do have catering options on offer for you to make use of during your stay.

What can you do in the local area?

There are lots of exciting things to do in the local area, you can see the complete list of attractions and events on our Things to do page. Some examples include Gentleshaw Wildlife Centre, Trentham Monkey Forest and Apedale Heritage Centre.

Do you offer cleaning services?

Unfortunately, we don’t offer additional cleaning services at Yarnfield Park.

What amenities are offered in the bedrooms?

Our bedroom amenities include:

  • Bathtub or Shower
  • TV
  • High-speed internet
  • En-suite bathroom

All of our bedrooms are either double or twin bed.

Can I bring my dog?

All of our bedrooms are dog friendly, but please let us know when booking that you’ll be bringing along your furry friend!

View our Pet Policy here.

What is your cancellation policy?

Cancellation is available until 2pm on the day of your arrival.

How do I cancel my reservation?

If the reservation was made online, you can cancel it online. However, if you made your reservation over the phone then please contact our reception who will be able to assist you.

What are the check-in and check-out times?

You can check in from 2pm Sunday – Thursday and 4pm on Friday and Saturday.

Check-out time is before 10am.

How do I book a room at the venue?

For room availability and to book a stay at Yarnfield Park, please visit our booking page.

Meeting & Training

Is there accommodation available for event attendees?

Yes, we provide accommodation options for event attendees. We understand that some events may require participants to stay overnight, and we aim to make the experience as convenient as possible. 

Our venue offers comfortable and well-equipped guest rooms that can accommodate a range of group sizes. The accommodation includes amenities such as comfortable beds, en-suite bathrooms, Wi-Fi access, and other necessary facilities to ensure a pleasant stay. 

Are there any additional facilities or services available at Yarnfield Park?

We offer various additional facilities and services to enhance the overall experience of guests. These include spacious breakout areas for networking and relaxation, on-site catering services to provide meals and refreshments during events, and accommodation options for those who require an overnight stay. 

We also offer event planning and coordination services to assist with organising conferences, training sessions, or other corporate events. Guests also can enjoy access to our recreational facilities such as our gym, sports court, and outdoor space for team-building activities or leisure time. 

Can I visit Yarnfield Park to see the meeting rooms before making a booking?

Yes, it is possible to visit our venue to see the meeting rooms before making a booking. We welcome potential clients and offer the opportunity to tour our venue and explore our meeting rooms available. 

By scheduling a visit, you can get a firsthand experience of the facilities, assess the suitability of the meeting rooms for your specific needs, and discuss any additional requirements. 

What amenities are provided in the meeting rooms?

Our meeting rooms include a range of amenities to ensure a comfortable and productive environment for attendees. These amenities include 

  • Projectors 
  • Screens
  • Flip charts and pens
  • High-speed internet

We also offer comfortable seating arrangements, adequate lighting, and climate control to ensure a pleasant atmosphere throughout the meetings. 

What types of meeting rooms are available at Yarnfield Park?

We offer a variety of meeting rooms catering to different needs and event requirements. Our meeting rooms are designed to accommodate various group sizes and types of events. As well as offering larger meeting rooms suitable for larger gatherings, we also offer a range of flexible spaces such as boardrooms, theatre-style rooms and breakout rooms.

How can I book a meeting room at Yarnfield Park?

To book a meeting room please complete our contact form here and a member of our team will get back to you as soon as possible.

What are some of the keys to planning a successful meeting?

Planning a successful meeting involves several key factors such as defining clear objectives, articulating what you want to achieve, selecting the right participants, setting a realistic schedule, allocating time for each agenda item and communicating the agenda and any necessary pre-reading materials well in advance. 

It’s also important to ensure that the meeting logistics, such as venue, technology, and refreshments, are well organised to create a conducive and comfortable environment.

What four things can you do to be an effective member of a meeting?

To be an effective member of a meeting, there are five key things you can do. 

  1. Come prepared by reviewing the meeting agenda and relevant materials in advance, allowing you to contribute meaningfully to the discussions. 
  2. Actively listen to others, showing respect for their ideas and perspectives. 
  3. Engage in constructive dialogue, ask clarifying questions, and offer thoughtful input when appropriate. 
  4. Practice good time management by being punctual and adhering to the allotted time for each agenda item, ensuring the meeting stays on track. 
  5. Follow up on action items and commitments promptly, demonstrating accountability and contributing to the overall progress of the team or organisation.
How do I choose a meeting venue?

When choosing a meeting venue, there are several factors to consider. Start by determining the purpose and size of your meeting. Assess the location of the venue and ensure it is easily accessible for all participants. Our conference centre in the Midlands is the perfect example of an easily accessible venue as it offers a convenient and central location. 

Consider the facilities and amenities provided by the venue, such as modern meeting rooms equipped with audiovisual technology, high-speed internet access, and comfortable seating arrangements. Make sure to take into account the cost and value for money, ensuring it fits within your budget. 

How much does a hotel meeting room cost?

The average hotel meeting room costs around £50 per hour. At Yarnfield Park we offer meeting rooms starting from £29 per person on our day delegate rate or if you’re looking for a hotel meeting room with stay, we offer a 24-hour delegate package available starting from £99 per person.

Are there any green conference centres that prioritise sustainability?

Our conference centre in Staffordshire is actively working towards reaching net zero by 2030. We have a range of initiatives in place that prioritise sustainability including using seasonal British ingredients in our dishes and offering plant-forward menus. For meetings and conferences, paper, pens and flip charts must be requested and we’ve been making the switch to sourcing these products from environmentally friendly sources. We have set further environmental goals to help improve the sustainability of our conference centre, you can find our latest commitments on our Future First Charter.

Do you offer corporate events packages?

We currently have our DDR and 24hr DDR packages, if you require additional facilities, please speak to us when enquiring to discuss package options. Alternatively, you can explore our DDR packages below:

Day delegate rate offer

24hr Day delegate offer

What is the biggest room you can offer called and what is its maximum capacity?

Our biggest room is Knighton Suite which can hold 500 delegates in a theatre-style.

What is the maximum conference size?

We can hold up to 500 delegates in a conference.

Do you offer any team building activities?

We have plenty of outdoor space that is perfect for team building and ample space in our meeting rooms that is perfect for indoor team building activities. 

We work with our partner OffLimits to offer specialised team-building activities and evening entertainment including cracking brain-bending codes and Crystal Quest based on the popular TV classic.

Explore our Team Building options.

Can I book a meeting room?

To check availability for our meeting, conference or training rooms, please complete the contact form on our enquiry page here.

Retreats

Is there accommodation available for event attendees?

Yes, we provide accommodation options for event attendees. We understand that some events may require participants to stay overnight, and we aim to make the experience as convenient as possible. 

Our venue offers comfortable and well-equipped guest rooms that can accommodate a range of group sizes. The accommodation includes amenities such as comfortable beds, en-suite bathrooms, Wi-Fi access, and other necessary facilities to ensure a pleasant stay. 

Can I visit Yarnfield Park Retreat Centre for a day retreat?

Yes, we can be hired for day retreats. You can enjoy the serene surroundings and participate in the retreat activities during the day, without staying overnight. Please contact us for more information and availability.

Are meals included in the retreat package?

Yes, meals are typically included in the retreat package at Yarnfield Park. We offer a variety of delicious and healthy options, catering to different dietary requirements. Please inform us in advance about any specific dietary needs.

What facilities are available at your retreat centre?

Our retreat centre provides a range of facilities including meeting rooms, meditation spaces, yoga studios, dining areas, outdoor spaces, and free Wi-Fi. Additionally, there is ample parking available on-site.

Does your retreat centre provide accommodation?

Yes, our retreat centre offers comfortable accommodations for retreat participants. There are a variety of room options available, ranging from single rooms to shared dormitories, depending on your preference and budget. Contact us with your requirements to discuss accommodation options available.

How do I book a retreat at Yarnfield Park?

To book a retreat at Yarnfield Park, fill out our booking form. Alternatively, you can contact our retreat centre directly through the provided contact information.

What types of retreats are offered at Yarnfield Park?

Our retreat centre has been hired by a range of retreat organisers including mindfulness retreats, yoga retreats, meditation retreats, wellness retreats, spiritual retreats, and corporate retreats.

How do you budget for a retreat?

Begin by defining your retreat goals, considering factors such as location and duration. Take a look at our accommodation and catering options whilst planning transportation and activities. 

Our retreat centre offers affordable accommodation options and delicious meals that cater to various dietary needs. We provide transparent pricing information and a dedicated team to assist you in creating a budget that suits your requirements. Contact us today, and let us help you plan a memorable retreat while staying within your budget.

How do you organise a retreat?

Planning a retreat at our retreat centre is a breeze. Start by defining your retreat’s purpose and desired outcomes. Reach out to our team directly or through our website to provide details such as participant count, preferred dates, and duration. 

Our experienced staff will work with you to customise a retreat package tailored to your needs. With a range of facilities and amenities, including accommodation, flexible catering options, meeting rooms, meditation spaces, and outdoor areas, we can accommodate various activities.

What makes a good retreat leader?

A good retreat leader possesses several key qualities that contribute to a successful and enriching experience. Firstly, effective communication skills are essential. A retreat leader should be able to clearly articulate ideas, actively listen to participants, and foster open dialogue. 

They should also possess strong organisational and planning abilities, ensuring that the retreat runs smoothly and meets its objectives. A good retreat leader is adaptable and flexible, able to respond to unexpected situations with grace and find solutions. They should inspire and motivate participants, creating an inclusive and supportive environment that encourages personal and professional growth. 

What makes a retreat successful?

A successful retreat combines purposeful planning, meaningful content, and a nurturing environment that leaves participants feeling inspired, fulfilled, and equipped with valuable takeaways.

How many people attend a retreat?

The number of people attending a retreat can vary depending on the specific needs and objectives of the event. At our retreat centre, we can accommodate both small and large groups for retreats. Our venue offers a range of facilities and accommodations suitable for different group sizes, whether you’re planning an intimate gathering or a larger-scale retreat. 

We recommend considering the purpose of your retreat, the activities you have planned, and the level of interaction you desire among participants when determining the ideal number of attendees. Our experienced team are available to discuss your requirements and assist in determining the appropriate group size for your retreat at Yarnfield Park.

What month is best for a retreat?

The best month for a retreat depends on various factors, such as the location, theme, and preferences of the participants. Our retreat centre offers retreats throughout the year, allowing you to choose a month that aligns with your specific goals and needs. 

Spring and autumn are popular choices due to the pleasant weather and beautiful natural surroundings. Summer months provide opportunities for outdoor activities, while winter retreats can offer a cosy and reflective atmosphere. 

Consider the availability of your preferred retreat centre, seasonal considerations, and the schedules of your participants when determining the best month for your retreat.

How long do retreats last?

The duration of retreats can vary, ranging from a single day to multiple weeks, depending on factors such as goals, logistics, and participant availability. Weekend retreats and those lasting 3-7 days are commonly chosen for youth groups or wellness retreats. 

Shorter retreats may focus on specific themes, while longer ones allow for comprehensive exploration. It’s crucial to find a balance between reflection, learning, and relaxation while considering participants’ schedules. 

At Yarnfield Park, our retreat centre offers various comfortable accommodation options, catering to the length of the retreat to suit your attendees. We understand the importance of allowing participants to fully immerse themselves and provide a welcoming environment for their extended stay.

What is the meaning of a work retreat?

A work retreat holds a significant purpose for organisations and teams. It refers to a dedicated period of time where employees come together outside the usual work environment to focus on specific work-related objectives, foster collaboration, and enhance team dynamics. 

The meaning of a corporate retreat lies in creating an opportunity for reflection, learning, and rejuvenation. It allows participants to step away from daily routines, distractions, and pressures to engage in strategic planning, problem-solving, skill-building, and team bonding activities. 

What does it mean to go on a retreat?

Going on a retreat at Yarnfield Park means taking a purposeful break from the demands of daily life to immerse oneself in a focused and transformative experience. Retreats offer a unique opportunity for self-reflection, personal growth, and rejuvenation. 

They provide a supportive and nurturing environment where individuals can disconnect from distractions, explore new perspectives, and deepen their connection with themselves and others. 

Whether it’s a wellness retreat, a leadership retreat, or a team-building retreat, going on a retreat allows participants to replenish their energy, gain valuable insights, and create lasting memories.

Do you hold retreats?

We do not organise and hold retreats ourselves, we hire out our venue to businesses, charities, companies and religious groups that are looking to hold them.

What are the accommodation option for retreats?

We offer separate girls and boys bedroom blocks which are perfect for youth retreats. We also have a range of twin bedrooms and double bedrooms that are perfect for adults, young adults and couples or families. 

We can also offer a large amount of outdoor space that is perfect for youth groups to camp.

Can we hold a youth retreat

Yes, our venue is ideal for youth retreats and adult retreats. You can also have exclusive use of our venue which is perfect for youth retreats to ensure you have enough space for all of your attendees, activities and safe spaces.

Can we prepare our own food?

Yes. We have onsite facilities to prepare food for you but if you’d rather prepare your own food you will have access to kitchen and dining facilities. Please let us know when booking if this is your preference.

Can we have exclusive use of the venue?

Yes, we are happy for you to hire out our entire venue for your event, please let our team know that you’re interested in exclusive use when booking.